Special Events

Planning

Planning is vital to an event’s success as it presents the organizer an opportunity to work through any challenges with maintaining public’s safety, but more importantly it allows for the promotion of a unified command structure that includes local law enforcement and emergency response agencies to serve a pivotal role. Planning includes an exercise that brings together all the agencies and the event organizer. The purpose of the exercise is to talk through and implement a strategy in response to incidents that may occur at an event. Preparedness is the key to the responding before the incident happens. 


Management

Management is the execution of the planning for the public’s safety at the event. Our management solution is extensive with an on site safety coordinator available all the time throughout the event, and additional resources that can benefit local public sector partners.

After Action

After Action establishes what worked and what did not work. A complete report is submitted to the event organizer to help plan for future events. Our work is not done when the event is over – it is only just beginning. 

How can we help?

We remove the burden of planning for public safety because we take the lead. We do not replace the local stakeholders such as the police, fire, medical, and security firms - we work directly with them. If contracted security guard firms are required, then part of our relationship with you is to develop an RFP (Request for Proposal) and assist with the selection process of those firms. However, more importantly, for your event’s success we serve as the conduit to help streamline public safety by mitigating your risk. It is our belief that by strategizing comprehensive planning and management we can help with increasing the public safety initiative, the defense of potential lawsuits involving allegations of negligent public safety practices, and potentially defray insurance premiums. 


Special event organizers are required to maintain adequate insurance protection. They accomplish this task by submitting their event info to a prospective insurance underwriter. When underwriting an event for the insurance, the carriers will want to know everything being done from a safety standpoint, depending on the type of event. It is important when underwriting to advise the carriers, what the event planner is doing, and with whom they have consulted to secure the event. Providing the carriers with a written plan is very valuable and can make a difference in the carrier quoting the event, providing the broadest coverage, offering increased limits of liability and then pricing it.


Public safety is everything when having an event from a liability standpoint. 

Many event planners feel that the solution is to call 911 or just hire security guards to walk around.  The responsibility of the public's safety belongs to the event planner.  

Event planners are not safety consultants and need to speak to a professional who can bring to the table a complete written package of thoughts, ideas and training that otherwise could possibly be overlooked and hind sight is not something you want after a serious event has taken place.


Pearsco Solutions believes with the correct public safety planning and management that event organizers will decrease their risk and exposure to potential liability. 

Find out more